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How the council buys

Before undertaking any procurement we will examine the requirement to determine whether we can meet the need with the resources we already have.

Should goods, service or works need to be purchased then we will evaluate any contracts or frameworks that are already in place to decide whether they are suitable for us to use. This includes frameworks put in place by the Crown Commercial Service and other purchasing organisations such as Eastern Shires Purchasing Organisation (ESPO).

If no arrangement already available is suitable the officer responsible will follow a process dependent on the value of the contract or purchase:

• Up to the value of £9,999 the council officer will seek a minimum of three verbal quotes

• Between £10,000 and £24,999 in value the council officer will seek a minimum of three written quotes

• Between £25,000 and the relevant EU procurement threshold* then an open invitation to tender process will be followed

• Over the relevant EU procurement threshold* than an invitation to tender process compliant with EU procurement regulations will be followed

*The thresholds from 1st January 2016 to 31st December 2018 are:

Supplies and Services: £164,176
Works: £4,104,394

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