Public event advice

VE Day 80th Anniversary Celebrations

Thinking of holding an event to commemorate VE Day? There will be celebrations marking the 80^th Victory in Europe anniversary with events around the UK on 8^th May 2025.

Detailed below is some information and key dates that you may find useful to get you started.

Planning on having a street party to celebrate the event?

You will need to apply to Leicestershire County Council to close your street/road to traffic by completing the VE Day 80th Anniversary Application Pack (Word Document, 0.1 Mb)

All fees associated with the legal application have been waived for VE Day 80^th Anniversary and the application time reduced to 6 weeks, please note this is ONLY for VE Day 80^th Anniversary and does not apply to other events.

If you wish to apply for a road closure or any other restrictions the last date for submission is Friday 21^st March 2025. Applications after this date may not be able to be fulfilled.

Given the occasion and following Government guidance Leicestershire County Council will not be asking for the usual required documentation for a road closure such as an in-depth risk assessment, however consideration still needs to be given to ensure the safety of all attendees and an enjoyable event. Within the registration form you will find some additional information for you to consider. Further Government advice on road closures for street parties can be found here; https://www.gov.uk/government/publications/your-guide-to-organising-a-street-party

The information you supply to us regarding your event will be shared with the emergency services so they can put their own plans and resources in place. Please submit your application form in good time, it is better to submit draft plans than nothing at all. It is essential that the emergency services are kept well informed of the events and we would rather know something is happening well in advance than finding out the day before.

Signs and Cones

Leicestershire County Council Highways is offering the loan of signs and cones, should you require these please complete Section 5 of the VE Day 80th Anniversary Application Pack (Word Document, 0.1 Mb).  Please be aware signs and cones must be collected from and returned to the LCC Mountsorrel Highways Depot. Appropriate arrangements will need to be made for collection. The deadline for your cones and signs applications is Friday 21^st March 2025, after this date we cannot guarantee availability.

Please note that the fees for the loan of signs will be waived for all VE Day 80^th Anniversary events but equipment must be returned or it will be invoiced for.

Council owned land and licences

If you would like to organise an event on Council land or a greenspace or to find out about licensable activities such as selling food and drink or having music on a stage please use the following links where you will find details for Licensing.  

If you wish to use North West Leicestershire District Council land for your event, permission will be required, regardless of size of the event. We will require at least 12 weeks' notice prior to the event to consider your request.

Please be aware that submitting an application/request does not guarantee permission and each application will be considered individually.

Please contact parks@nwleicestershire.gov.uk

Other public land

This could be land owned by your local parish or town council, Leicestershire County Council or Housing Association, the recommendation is that you contact these organisations at least eight weeks in advance.

All other Event Notification and Management applications

Are you considering holding an event of over 500 people within the district?    

You will need to consider if you need to complete an Event Notification Form for events where there are at least 500 persons attending.  Please note a minimum of 12 weeks’ notice required.   

Once submitted your Event Notification Form will be circulated to relevant Safety Advisory Group members (i.e. Highways, Police etc.) who may contact you for further information. You will need to consider what licences or permissions you will need for example any alcohol or entertainment. Further information can be received by contacting our licensing team at Licensing@NWLeicestershire.gov.uk We may also contact you in regards to Environmental Health matters.

We will make all relevant services aware of your event.  The event organiser is responsible for putting on a safe and compliant event and should ensure all necessary permissions and licenses are in place before it goes ahead.